American Legion Post 567 Legion Hall Rental Guidelines

The American Legion Post 567, 3740 N. Buffalo Rd, Orchard Park, NY makes its Legion Hall facilities available to individuals, organizations and business entities for the purpose of holding social events, meetings and business related activities for rental on a one-day basis or a regularly scheduled weekly, monthly or annual basis. Post 567 retains the right to refuse Legion Hall rental to any individual, organization or business.

Description of Facilities

The American Legion Post 567 Legion Hall facilities include:

• Legion Hall & Bar: full dining area equipped with table and chair set-up, full bar area, maximum capacity of 250 persons.
• Kitchen: Available for an additional fee and includes use of stove, oven, warming oven, sinks, dish washer, refrigerator, and large prep areas. No fee for use as a staging area.

Responsibilities of Renter

• The individual signing the rental agreement must be an adult, over the age of 18. And is considered the responsible party. This person is responsible for upholding the terms of the rental agreement, clean-up, and returning all items in the hall to pre-event condition. A rental agreement is required for all events scheduled at Post 567.
• The responsible party will be held liable for any damages.
• All minors must be accompanied by parent or legal guardian.
• Individuals attending the event who are under age 21 are not allowed to consume alcoholic beverages on the premises or be served alcoholic beverages.
• Individuals attending the event who are under age 18 are not allowed to vape, smoke or use other tobacco products while on Post 567 premises. Absolutely NO VAPING OR SMOKING inside the building.
• The conduct of all individuals attending the event is the responsibility of the responsible party. Each individual must be in strict compliance with Town of Orchard Park ordinances and State and County laws applying to capacity, consumption of alcohol and public decorum. (Public decorum relates to speech, dress and individual acts while on Post 567 property) Any individual that does not comply will be asked to leave the premises.
• All individuals attending must respect The American Legion, Post 567.
• All individuals attending the event must respect the property and home environments of Post 567’s neighbors.
• No Alcoholic beverages are permitted outside the hall

Usage Fees Rental Deposit

All individuals, organization or business are required to submit a security deposit. The security deposit is 50% of the rental cost is due upon confirmation of rental date and can be done online when rental date is selected. The Legion Hall must be cleaned to pre-event conditions before the rental deposit will be returned and can be used as part of the final payment. The post retains the right to return only a portion of the deposit if additional cleaning is needed after the event. Rental agreement will be signed at the Pre-rental Meeting and final payment can be done at the completion of the event.

Hall Rental

Hall Rental is available for 5, 6, 7, hours and all Day.

Discounts available to Legion Members, Veterans and Weekday Rentals

To qualify for the Legion member rate, the individual must be an active member for at least 6 months prior to the rental.

Bar Services

• See Bar Packages for pricing
• All beverages consumed on Post 567 property must be purchased through The American Legion, Post 567. No Carry-Ins.
• Post 567 will assign a bartender to staff the bar during the event. This is the only individual allowed behind the bar for the purpose of dispensing any beverages. Parties of 100 or more will require 2 bartenders.
• Beverages available: Liquor, beer, soda, wine, juice and other malted beverages.
• Selection of specific beer labels can be ordered for an additional fee. Prices vary depending on selection and must be ordered 3 weeks in advance.
• A Coffee Bar is also available for 100 and 200 servings complete with cups, creamers and stir sticks.

Bar Service Options

Event Scheduling

• The American Legion Post 567 building will be open to the responsible party at the designated time on the day of the event (normally 2 hours prior unless otherwise agreed upon).
• The end time of the event must be followed by all parties involved (one-hour clean-up after event included, additional time $50/ hour but cannot impact next scheduled event).
• Post 567 premises must be closed to the public and empty by 12:00am unless otherwise agreed upon.

Decorating

Reasonable allowances will be made for decorating. All decorations must be removed at the end of the event.

• No confetti or glitter is allowed ($100 cleaning fee applies if used)
• No tacks or staples on any building surfaces

Food

Post 567 allows food (not beverages) to be brought in by either the responsible party or a caterer. The responsible party must supply the plates, cups, table coverings, utensils, etc. Any and all leftover food items must be removed from the hall and kitchen at the end of the event.

Clean Up

The American Legion Post 567 has a limited staff it is requested that the hall be returned to pre-event condition. Tables empty and clean. Dry and wet mops are available for floor clean-up if heavy spills are encountered. All trash needs to be placed in provided trash cans in the hall and in the kitchen area and brought to the entrance of the hall. Any and all leftover food must be cleaned out of the kitchen and hall at the end of the event. Any items remaining will become the property of The American Legion, Post 567.

Liabilities & Damages

The renter will be liable for any physical damages done to Post 567 property including, but not limited to, burn damage from smoking materials or candles, broken furniture or fixtures from inappropriate usage. The renter agrees, by signing the rental agreement, to hold Post 567 and its members harmless against any form of liability for mishaps, accidents, acts, or personal interactions that may result in harm to a person or persons attending the event.

Cancellation Policy

If the event is cancelled less than 30 days prior to the event, the rental deposit will be forfeited unless other arrangements have been made with the hall manager.

Return rental agreement to:
Hall Manager American Legion Post 567
3740 N. Buffalo Rd
Orchard Park, NY 14127

Questions?      Please contact George at (716) 989-1537 or hallmanager@post567.com